Employees write a resignation letter to their HR departments or bosses when they decide to leave their job due to any personal or professional reasons. To accept the employee’s resignation formally, the bosses write a resignation acceptance letter to acknowledge that the worker is leaving a particular job post within the organization.

By the end of this post, you will get to know,

1. Importance of resignation acceptance letter,
2.  Tips for writing a resignation acceptance letter format
3. Resignation Acceptance Letter Format and Template
4. Examples to help you quickly write one yourself.

Importance of Resignation Acceptance Letter

Acceptance of Resignation Letter typically acknowledges employee’s contribution and experience to the company. The company management wishes him good luck for future ventures. Resignation acceptance letter from a manager is a formal and legal way of accepting the resignation from the worker and relieving them from the services of the companies.

We have listed below tips for writing a resignation acceptance letter and relieving letter.

Tips for writing a resignation acceptance letter

When you write a resignation letter acceptance, consider the following tips:

Acknowledge the resignation of the employee

 In the resignation acceptance letter with immediate effect, it is necessary to accept the employee’s resignation and specify their last day at work.

Using a formal letter format

Make sure to use a typical business letter format when writing your letter. The resignation acceptance letter format should include the employee’s contact information, the current Date, and contact details. Don’t forget to add your handwritten signature and your typed name at the close of the letter.

If you want to attach a drug discount coupon to your letter, you should check with the drug provider for the discount conditions.

Appreciate the employee

Employers should indicate in their acceptance of resignation letter that they regret losing the employee. Also, thank them for serving your company and wish them good luck with their future careers. Issue a recommendation letter to the worker, if possible.

Keep a record

Don’t forget to make several Xerox copies of the resignation acceptance letter after writing. Issue one acceptance letter to the employee and keep one copy in the employee’s file for future reference.

Resignation acceptance letter template

Here’s an Acceptance of resignation letter format, you can have a look at:

[Name]

[Title]

[Company]

[Company address]

[Date]

[Employee name]

[Address]

Dear [name],

It is sincere regret that I acknowledge the receipt of your resignation letter issued on (Date) resigning from your position as (job post). We have approved your resignation letter, and as per your request, your final day of work will be (Date).

It has been great working with you, and behalf of our entire team, I would like to wish you good luck for your future ventures. (You can also include any other information here related to the resignation process of your company).

Please do not hesitate to contact me in the HR department if you have any questions.

Thank you for your hard work.

Good luck!!!

Sincerely,

[Name]

Examples Of Resignation Acceptance Letter

Sample 1: Relieving Acceptance Letter With Early Release

Dear [Employee Name],

After receiving your resignation letter that included an early release, I am glad to inform you that we have accepted your resignation letter and relieved of your duties from today.

Our company wished that you can stay longer with us, but we respect your decision and support you in your resolution.

Signature

Name

Sample 2: Resignation Acceptance Letter

Dear [Employee Name]

We really felt bad to hear that you have decided to leave (company name), but we are with you and respect your decision. We wish you all the best for your future projects. We also thank you for your efforts while you were at (company name).

We really appreciate an early notice and your commitment to hand over your projects and duties as complete as possible. We will always find it challenging to replace a dedicated and hardworking employee like you.

We wish you all the best for your future.

Signature

Name

Sample 3 : Resignation Acceptance Letter

Dear [Employee Name]

This letter is to confirm the acceptance of your resignation letter received on(Date). As per your contract, (Date) will be your last working day. We are confident that you will work to your best qualities for the rest of your life, as you have always done.

It was a pleasure working with you. We would like to thank you for your endless services and efforts. (Company name) wishes you all the best for future endeavors.

Best Regards

Signature

Employer Name

Sample 4: Acceptance of Resignation Letter

Dear [Employee Name]

I want to inform you that in response to your resignation letter, which you have submitted on (Date), (company name) has accepted your resignation and will relieve your duties on (Date), which will be your last working day with us. We appreciate your early notice.

We also appreciate your co-operation in the remaining period to transfer your responsibilities and duties in the smoothest way possible. Thank you very much for your dedication and good luck for your future.

Best Regards

Signature

Employer Name

Sample 5: Employer Acknowledgement / Confirmation Response to Resignation Email

Here is the resignation letter acceptance mail example.

Subject: Resignation acceptance

Dear Mr. ABC,

This mail is to inform you that (company name) has acknowledged the receipt of the resignation sent on (Date). The management has reviewed your case, and I am glad to inform you that company has accepted your resignation letter.

As per your email, (Date) will be your last day at work. You are invited for a farewell come exit meeting on (Date) at (time) at the seminar room.

 It will be challenging for a company to find a replacement for your job position, but we really appreciate the serving company for the past five years. I wish you all the luck for future projects.

Sincerely,

(Signature) Employer Name